Today's Sales
—
vs yesterday
Fuel Volume Sold
—
litres today
Gross Profit (est.)
—
margin estimate
Cash Position
—
today's variance
Active Stations
—
reporting today
Revenue & Volume Trend
Daily nozzle sales
Revenue (Rs)Volume (L)
Tank Levels
Latest closing dip vs capacity
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Station Performance
Recent closed shifts with reconciliation
| Date | Volume | Sales | Expected | Counted | Variance |
|---|---|---|---|---|---|
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Critical Alerts
Auto-detected today
Scanning…
This month
Net cash position — this month
—
Reconciliation status — today
—
Capital & Inventory
Where your money sits right now — cash, bank, wallets, and fuel stock value
| Product | Stock (L) | Avg Indent Rate | Inventory Value |
|---|---|---|---|
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Revenue (MTD)
—
month to date
Gross Margin (est.)
—
on fuel sold
Operating Expenses
—
month to date
Accounts Receivable
—
outstanding udhar
Accounts Payable
—
unpaid deliveries
Daily Reconciliation Ledger
Expected vs counted cash, day by day this month
| Date | Sales | Credit | Card | Expenses | Expected | Counted | Variance |
|---|---|---|---|---|---|---|---|
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AI Insights
Computed from your live operational data — updates as shifts close
These findings are generated by analysing your shift, tank, and credit data — forecasts use recent trends, anomaly detection compares each day against your rolling baseline.
Analysing your data…
Shift history
Review any past day. Owners can correct a closed shift — every change is logged.
Pick a date to view its shifts.
Tank Monitoring
Live stock levels and 7-day variance trend per tank
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Dip variance — recent
Closing dip vs expected (opening + deliveries − metered)
| Date | Tank | Metered out | Expected | Closing dip | Gain/loss |
|---|---|---|---|---|---|
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Fuel Orders
Track Wafi/OMC orders from placement to full receipt — pending orders always visible
Pending & recent orders
Orders awaiting full delivery — click Receive to record a delivery against an order
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| Order # | Date | Product | Ordered L | Received L | Pending L | Rate | Total | Status | |
|---|---|---|---|---|---|---|---|---|---|
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Unpaid fuel deliveries book straight to OMC Exposure (Shell/PSO). Settle it in Cash Deposits → Transfers & Bank Debits, paying down "OMC Exposure", rather than per order here.
Record delivery
Invoice vs dip-received litres — the gap catches decanting loss
Recent deliveries
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| Date | Supplier | Tank | Invoice L | Received L | Gap | Indent Rate | Amount | Invoice # | |
|---|---|---|---|---|---|---|---|---|---|
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Tankers
Register each tanker separately — a second one later is just another row here
| Name | Registration # | Capacity L | Status | |
|---|---|---|---|---|
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Log a supply trip
Buy rate, sell rate and freight are all per litre
Recent supply trips
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| Date | Tanker | Product | Customer | Litres | Buy Rate | Sell Rate | Freight | Margin | Payment | KM | |
|---|---|---|---|---|---|---|---|---|---|---|---|
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Tanker running expenses
Diesel for the tanker itself, oil changes, maintenance — separate from the fuel it's carrying
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| Date | Tanker | Category | Litres | Amount | Paid From | Notes | |
|---|---|---|---|---|---|---|---|
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Fuel Supply P&L
Kept as its own segment — same idea as Lubes or CNG, reported separately from retail fuel sales
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Add credit customer
Record transaction
Customer balances
| Customer | Phone | Vehicle | Limit | Balance |
|---|---|---|---|---|
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OMC credit facility
A balance you maintain against the credit your OMC extends — kept separate from your fuel purchase accounting
Facility limit
—
Used
—
Available to draw
—
Utilisation
—
—
Add entry
Record what you drew, what you paid, or set your opening balance
A drawdown increases what you owe. A payment reduces it.
Balance from OMC portal
Enter the available credit shown on the Wafi portal — the latest entry becomes today's exposure
| Date | Available | Remarks | |
|---|---|---|---|
| No portal balances recorded yet | |||
Facility ledger
Running balance against the limit
| Date | Type | Reference | Amount | Balance | |
|---|---|---|---|---|---|
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Create fuel invoice
Pull a customer's udhar transactions, adjust lines, then print, PDF or send on WhatsApp
Recent invoices
| Invoice # | Date | Customer | Total | |
|---|---|---|---|---|
| No invoices yet. | ||||
Record expense
Station running costs — separate from till expenses at shift close
Expenses
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| Date | Category | Paid to | Notes | Amount | |
|---|---|---|---|---|---|
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Add a fixed asset
Dispensers, tanks, generators, vehicles, canopy — anything depreciated over time. Its own ledger accounts are created automatically per category.
Asset register
Straight-line depreciation posts automatically on the 1st of every month
| Asset | Category | Purchased | Cost | Monthly Dep. | Accum. Dep. | Net Book Value | Status |
|---|---|---|---|---|---|---|---|
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Record a loan
Given — money you lent out. Received — money you borrowed.
Loan register
| Counterparty | Direction | Date | Principal | Repaid | Outstanding | Status | |
|---|---|---|---|---|---|---|---|
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Record transaction
History
| Date | Type | Amount | Via |
|---|
Total received📥
—
all-time, all items
Items low on stock⚠️
—
at or below reorder level
Total sold📤
—
all-time, all items
Total on hand📦
—
net across all items
Stock audit (opening & closing)
Record physical stock counts at start and end of day with automatic variance calculation
shows expected + variance
| Item | Pack | Current | Expected (+purchases −sales) | Counted qty | Variance |
|---|---|---|---|---|---|
| Select date and audit type, then click "Load items" | |||||
✓ = perfect match · ⚠ = within 1 unit · 🔴 = investigate · Entries flagged in orange
Stock variance & reconciliation
Opening + Purchases − Sales vs Actual closing count, with variance cost & status
| Date | Item | Opening | +Purchases | −Sales | Expected | Actual | Variance (Qty %) | Variance Cost | Status |
|---|---|---|---|---|---|---|---|---|---|
| No stock audits recorded yet | |||||||||
Variance Cost = Variance Qty × Item Sale Price · Use for shrinkage write-offs & GL reconciliation
Stock on hand
Quantities and on-hand cost value — see the Sales tab for revenue and margin
| Item | Pack | Period Opening | Received | Sold | On hand (Net) | Total Cost |
|---|---|---|---|---|---|---|
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CNG shift history
Review any past day. Owners can correct a closed CNG shift — every change is logged.
Pick a date to view.
Record Daily Cash Deposit
Cash deposit to bank — GL posts automatically
✓ GL posts automatically to the selected bank & Cash (1000) · Ready for bank reconciliation
Record card sale
Net received is calculated from the provider's fee
Net after fee—
Payment methods
Banks / POS terminals & wallets you accept — unlimited
| Provider | Fee % | Status | |
|---|---|---|---|
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Card sales
Transactions in the selected period
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Gross POS sales
—
Bank charges
—
Net receivable
—
Unsettled
—
| Date | Provider | Amount | Fee | Net | Ref | Settled | |
|---|---|---|---|---|---|---|---|
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Provider summary
Totals per payment method for the period
| Provider | Gross | Charges | Net | Settled | Receivable |
|---|---|---|---|---|---|
| — | |||||
Add employee
Monthly salary — advances will be deducted at payroll
Employees
| Name | Designation | Monthly | Since | Status | |
|---|---|---|---|---|---|
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Select a report
Products
What you sell — fuel grades feed Tanks & Fuel Rates, non-fuel items (lubes etc.) feed Lubes Inventory
| Name | Type | Status | |
|---|---|---|---|
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Fuel rates
| Product | Rate Rs/L | Effective |
|---|
Set daily rate
Suppliers
| Name | Phone |
|---|
Opening Balances — New Station Setup
One screen for a station's day-zero balances. Pick your "as of" date once, fill in what applies, and post — day-to-day work after this happens in the normal Purchases / Lubes Inventory / Credit / Accounting screens, not here.
Cash & wallets
Fuel opening stock — per tank
Enter total litres physically in each tank as of the date above. This creates the purchase, receives it into the tank, and records the closing dip the stock view needs — leave litres at 0 for any tank you're skipping. "Already paid" credits Opening Balance Equity, not any bank account — your cash/bank balances above already reflect that spend. Uncheck it only if this is a genuine unpaid balance owed to your OMC/supplier.
| Tank | Litres | Rate/L | Already paid? |
|---|---|---|---|
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Lube opening stock — per item
| Item | Qty | Unit cost | Already paid? |
|---|---|---|---|
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Customer receivables (Udhar) — opening balance owed
| Customer | Opening balance owed |
|---|---|
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Loan balances — outstanding as of the date above
Loans already received or given before this date. Posts straight to Opening Balance Equity — same as everything else on this screen — never to a bank account, since that would double-count against your bank's opening balance.
| Direction | Counterparty | Amount | |
|---|---|---|---|
| No loans added — use "+ Add loan" below if any apply. | |||
Other payables — owed as of the date above
For amounts owed to a vendor or contractor that aren't tied to a specific fuel/lube delivery (those are handled automatically above via "Already paid?"). Posts to Accounts Payable — Other Suppliers against Opening Balance Equity.
| Owed to | Amount | |
|---|---|---|
| No payables added — use "+ Add payable" below if any apply. | ||
Bank account opening balances are set below in Bank Accounts — each bank keeps its own as-of date since banks are usually added one at a time.
Bank Accounts
Named banks (HBL, Alfalah, etc.) — each gets its own ledger account so balances stay separate
| Bank | Account title | GL Code | Balance | |
|---|---|---|---|---|
| No bank accounts yet. | ||||
OMC credit facility
Your supply credit limit — drives the exposure tracker on Purchases
—
Lube products
Moved — your lube catalogue now lives with its stock and costing
Lube items are managed in Lubes Inventory → Items, where each product also carries stock on hand, average cost and margin. Keeping one catalogue avoids two lists drifting apart.
Tanks & nozzles
Your physical structure — add tanks and nozzles as your station grows
| Tank | Product | Capacity | Nozzles |
|---|
Attendants / Staff
Assign a shift to an attendant to track accountability
| Name | Phone |
|---|
Shift structure
How many shifts your station runs per day
Each shift is opened and closed separately. An evening shift automatically opens where the morning shift's meters closed.
CNG
Turn this on if the station also sells CNG — adds it to the sidebar
CNG nozzles — add one per physical dispensing point
| Name | Status | |
|---|---|---|
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Fuel Supply
Turn this on if you supply bulk fuel to other stations via your own tanker — adds it to the sidebar
Operations Menu — show or hide
Turn off anything this station doesn't use yet — you can always turn it back on later, nothing gets deleted
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PetroSkool
Run your station like a pro — the complete operational playbook
Create user & link
Make an account and attach it to a station in one step
Link existing user
Attach an account that already exists to another station
All users
Every account, its station links, and controls
| Stations & roles | Last sign-in | Actions | |
|---|---|---|---|
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Roles & permissions
Define what each role can do, per module. Applies to every user assigned that role.
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User role assignments
Give each linked user a role — that role's permissions decide what they can access
| User | Station | Role |
|---|---|---|
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Stations
Activate, suspend, or delete a station and all its data
| Station | OMC | Status | Actions |
|---|---|---|---|
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Accounting
Full double-entry books — every shift, delivery, expense & payment posts automatically
You never write a journal entry by hand. Closing a shift or recording a transaction creates the balanced entry behind the scenes. These reports are always live.
⚖️
Trial Balance
Every account's net balance
📊
Profit & Loss
Income vs expenses
🏦
Balance Sheet
Assets, liabilities, equity
💧
Cash Flow
Cash in vs cash out
📖
Journal / Ledger
Every posted entry
🗂️
Chart of Accounts
Your account structure
✍️
Manual Entry
One-off adjustments — owner/manager only
📅
P&L by Period
Compare month-over-month or year-over-year
Trial Balance
Account detail
| Date | Description | Source | Debit | Credit |
|---|---|---|---|---|
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Net
Overview range:
→
Total Stations
—
on platform
Volume Today (all)
—
litres
Revenue Today (all)
—
across stations
Stations w/ Variance
—
flagged today
Station Health
Live checks — books balance, no stale shifts, inventory sane, open support issues
| Station | Plan | Last closed shift | Stale open shifts | Unbalanced GL | Negative stock items | Open tickets | Status |
|---|---|---|---|---|---|---|---|
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Package Templates
The chart of accounts & defaults every new station on this plan inherits — edit here, not per-station
| Code | Name | Type | |
|---|---|---|---|
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🎁 Referrals
Word-of-mouth pipeline — one month free for both parties when a referral converts
| Logged | Referred by | Prospect | Contact | Station | Status |
|---|
All stations — today
Live operational snapshot across your platform
| Station | OMC | Group | Plan | Volume today | Sales today | Variance | Shift status |
|---|---|---|---|---|---|---|---|
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Add widget
Date range
Comparison
Formatting
Off by default — the widget follows your light/dark theme automatically
Filters — override the dashboard's
Drag a widget's corner on the dashboard to resize it.
Calculated metrics
Your calculated metrics
New calculated metric
Click a metric or operator to insert it at the cursor:
Type a formula to preview it against the last 30 days.
Detail
| Date | Value |
|---|
Dashboards
General
Preferences for this device and account
Language
Interface language — applies instantly, no refresh needed
Theme
Light or dark appearance
Notifications
Alerts appear in the bell icon — nothing to configure yet
📖 Understanding Your Numbers
What each figure means, and exactly how PetroBind calculates it
Revenue
The total value of everything sold in a period — fuel and lubes together, before any costs are subtracted. Pulled directly from the real ledger (every income-type account), the same source Accounting itself uses, so this number will always match your Accounting screens exactly.
Cost of Goods Sold (COGS)
What the fuel and lube you sold actually cost you to buy — fuel COGS is calculated at the weighted-average delivery rate for each product, locked in at the moment a shift is closed so it never silently changes later if prices move.
Gross Margin
Revenue minus COGS. This is what you made on the goods themselves, before rent, salaries, utilities, or any other running cost of the business.
Total Expenses
Every real operating cost in the period — not just what was manually entered in the Expenses screen, but everything that hits an expense account in the ledger, including card/POS processing fees and wet-stock variance. This is deliberately comprehensive so it can't quietly miss something real.
Net Profit
Gross Margin minus Total Expenses. This is the real, bottom-line answer to "did I make money this period" — and it will always match the Net Profit figure on your actual Profit & Loss report, since both are built from the same real ledger.
Cash Position
Cash in hand, plus every bank account, plus your JazzCash wallet — added together, right now. This is not a period total like Revenue; it is a snapshot of what you actually have access to today.
Inventory Value
Your current fuel and lube stock, valued at what you actually paid for it (weighted-average delivery cost) — not what you'd sell it for. A snapshot of today's stock, not a period total.
Accounts Receivable (Udhar)
Money customers owe you — credit sales (udhar) that haven't been collected yet. A snapshot as of today, across every customer.
Accounts Payable
Money you owe to suppliers other than your OMC (Shell/PSO) — everyday vendors and contractors. OMC-related amounts are tracked separately below, since they usually work very differently (advance payments, credit facilities).
OMC Exposure
Your real, current balance with Shell/PSO — negative means you owe them, positive means you're currently overpaid (they owe you). Calculated live from every delivery and payment in the ledger, so it updates the moment you record either one. A manually-checked WAFI portal figure is also shown alongside it as a reference, but it can only ever be as fresh as the last time it was checked, so treat the live figure as the one to trust day to day.
🎫 Support
Raise an issue or check on one you've already sent
| Date | Subject | Status | |
|---|---|---|---|
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